How to Make a PDF Smaller

how to make a pdf file smaller

PDF files are widely used in the work of millions of people. And, since the size of multi-page files are large enough, it is worth considering how to reduce the size of Pdf files without loss of quality.

Portable Document Format (PDF) files are useful for sharing info throughout running systems and various application variations. PDFs are likewise practical due to the fact that formatting remains constant, files can be password-protected, and file sizes are relatively small.

Nevertheless, there are times when PDF file sizes are too big for particular functions, such as publishing to particular websites, or sending via e-mail. In these circumstances, you can compress PDF files utilizing one of the following approaches.

Some methods may include downloading software or paying a charge. See sections below for details.

How to Make a PDF Smaller on Windows

When you create a PDF using Microsoft programs such as Word, Excel, and PowerPoint, there is an easy method to ensure the file size is as little as possible. Here’s how it works in Word 2016 and 2013:

  1. Open your Word document.
  2. Click File > Export.
  3. On the next screen, under Export, select Create PDF/XPS Document.
  4. To the right, click Create PDF/XPS.
  5. In the Publish dialog box, under Optimize For, select Minimum Size (publishing online).
  6. Click Publish.

How to Make a PDF Smaller in Word 2010

Word 2010 works ever so slightly in a different way. Here’s what you require to do:

  1. Open your Word document.
  2. Click File > Save As.
  3. In the File Name box, enter your file name.
  4. It might appear tempting to keep the same file name, but you need to change it a minimum of somewhat so you still have a copy of the original PDF file.
  5. In the Save as Type list, click PDF (*. pdf)
  6. Click Minimum Size (publishing online).
  7. Click Save.

How to Make a PDF Smaller macOS

  1. This helpful trick permits Mac users to easily lower the size of PDFs.
  2. Preview comes with each setup of macOS (since the days of Mac OS X). It will be found in your Applications folder.
  3. From Finder, right-click on the file you want to open and select Open With > Preview.
  4. Click File > Export.
  5. In the dialog box, in the Quartz Filter menu, choose Reduce File Size.
  6. Click Save.

How to Make a PDF Smaller Your Phone

To reduce the size of a PDF file on your phone, you’ll require to set up a PDF compression app such as iLovePDF, which is readily available for both Android and iOS. Each app will be slightly different, but here’s how it works with this one:

If you don’t have a Mac and you do not have the Office apps on your Windows machine, you can use this very same service (below) on your PC by going to I Love PDFs’ website.

  1. Open the iLovePDF app.
  2. The iLovePDF app is revealing the home screen.
  3. Tap Compress PDF.
  4. Select the place (Device, Google Drive, or Dropbox) from which you will obtain the PDF document.
  5. Provide the app consent to access each area.
  6. Navigate to the PDF file you want to compress, select it, and tap Next.
  7. Select the level of compression you want: Extreme, Recommended, or Low. Tap Compress.
  8. You will see a completion message. To see the compressed file, tap Go to File.

You’re done!

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